Privacy Policy

This Privacy Notice sets out how Cyclic Solutions Studio L.L.C-FZ and Cyclic Solutions Limited (collectively “we”, “us”, or “our”) collect, use, and protect your personal information in connection with your interaction with Holistic Health Europe 2026.

Contents:

• Contact details
• What information we collect and why
• Lawful bases and your data protection rights
• Sources of personal information
• Cookies and tracking technologies
• Cross-border data transfers
• Data retention policy
• How to make a complaint
• Cookie policy

Contact details

Cyclic Solutions Studio L.L.C-FZ is the organiser and commercial owner of Holistic Health Europe 2026.

Cyclic Solutions Limited provides UK-based logistical support and manages delegate ticketing and registration.

For the purposes of data protection law, Cyclic Solutions Studio L.L.C-FZ and Cyclic Solutions Limited act as independent data controllers in relation to the activities they each manage. We do not knowingly collect personal data from children under the age of 16. 

If you have any questions about this notice or how we handle your data, you can contact us at: info@holistichealtheurope.com

Registered addresses:

• Cyclic Solutions Studio L.L.C-FZ (Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, UAE)

• Cyclic Solutions Limited (4th Floor, Silverstream House, 45 Fitzroy Street, Fitzrovia, London, England, W1T 6EB)

What information we collect and why

We collect and process personal data to deliver, operate, and improve Holistic Health Europe 2026. This includes:

To provide and improve our services:

• Name and contact details
• Organisation and job title
• Address
• Usage data (e.g., interactions with our website or platforms)

For delegate ticketing and registration:

Handled by Cyclic Solutions Limited (UK):

• Name and email address
• Billing address and payment details
• Organisation
• Ticket type and purchase history
• Dietary or accessibility needs (if provided)

For marketing and communications:

• Name and email address
• Marketing preferences
• Website and email engagement
• Prior attendance or expressed interest in our events

Lawful bases and your data protection rights

We process personal data in accordance with applicable data protection laws, including the UK and EU General Data Protection Regulation (GDPR), where relevant.

Our lawful bases include:

• Consent - when you opt in to receive updates or marketing communications
• Contract - to fulfil ticket purchases and provide access to the event
• Legitimate interests - such as promoting future events or analysing website usage, provided these do not override your rights

Your rights may include:

• Right to access your data
• Right to correct or delete your data
• Right to object to or restrict processing
• Right to data portability
• Right to withdraw consent at any time

To exercise these rights, please contact us using the details provided above. We will respond within one month.

Sources of personal information

We collect personal information:

• Directly from you (e.g., registration forms, ticket purchases, newsletter sign-ups)
• Via third-party services (e.g., payment processors, analytics tools)
• Through cookies and tracking technologies on our website

Cookies and tracking technologies

Our website uses cookies and similar tools to enhance user experience and support analytics and marketing.

Types of cookies:

• Essential cookies – enable site functionality
• Analytics cookies – measure usage and improve performance
• Marketing cookies – help deliver relevant ads and content

You can manage cookie preferences in your browser settings. Some features may not function if cookies are disabled.

Data security

We take appropriate technical and organisational measures to safeguard your personal data. These include access controls, secure servers, and data encryption where applicable. While no system can be guaranteed 100% secure, we take reasonable steps to reduce the risk of misuse, loss, or unauthorised access.

Cross-border data transfers

As the UAE-based organiser, we may store or access personal data from systems located outside the UK or EEA (e.g. CRM, email marketing tools).

When transferring data internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent protections.

Data retention policy

Purpose: To outline how we manage, store, and dispose of personal data collected for Holistic Health Europe 2026.

Retention periods: 

• Marketing and contact records: retained as long as relevant to current or future events
• Ticketing and registration records: retained for up to 6 years for accounting and compliance
• Reviewed annually to determine ongoing relevance

Disposal:

• Irrelevant or outdated data is securely deleted or anonymised
• Paper records are shredded; digital data is erased in accordance with best practices

Responsibility:

• Marketing team and event managers maintain and review data
• Data Protection Officer (if appointed) oversees compliance

How to make a complaint

If you have concerns about how we handle your personal data, please contact us using the details above.

You may also have the right to file a complaint with a data protection authority in your country of residence or in the UK.

Cookie policy

This website uses cookies to enhance functionality, analyse performance, and support targeted marketing.

Types of cookies:

• Strictly necessary - core site functions
• Performance and analytics - usage insights via tools like Google Analytics
• Functionality - user preferences and customisations
• Marketing - ad targeting and engagement tracking

You can manage cookie settings via your browser. To opt out of Google Analytics, visit:

https://tools.google.com/dlpage/gaoptout